Eirlys Audit — Privacy Notice

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This notice covers one thing only: the information handled when you visit this pre-order website and when you place a pre-order for Eirlys Audit. Except where sections 9 and 11 say otherwise, it does not describe how the Eirlys Audit product will handle your consignment records once it is delivered.

We will publish the privacy notice for the product before your delivery date. If you do not accept it, the 14-day acceptance period in clause 9 of the Pre-order Terms lets you get everything back.

1. Who we are

Eirlys Pty Ltd (registration pending), ABN pending, of {{REGISTERED_OFFICE}}, Sydney, New South Wales, Australia. Contact: hello@eirlys.ai.

2. What we collect when you pre-order

Our checkout is hosted by Stripe. When you pre-order, Stripe collects:

• your business name (required);
• your name (required);
• your email address (required);
• your phone number (optional); and
• your ABN (optional).

We see this information in our Stripe dashboard and use it to deliver your subscription, send your progress emails, and handle refunds.

3. Card details

Your card details are entered on Stripe's own payment page and are held by Stripe. We never see, receive or store your card number.

4. What Stripe records about your agreement to the terms

When you tick the box at checkout, Stripe records that the terms were accepted against your checkout session. We keep that record, together with the version of the Pre-order Terms published on the day you paid, so that both of us can tell later what you actually agreed to.

5. Website statistics

We use Cloudflare Web Analytics on this site. It counts page views and visits. Cloudflare says it does not use client-side state such as cookies or localStorage for analytics, and does not track users over time by IP address or User Agent string in order to display analytics.

6. Email

hello@eirlys.ai is routed by Cloudflare Email Routing to a mailbox we operate with Google (Gmail). Your confirmation email and the weekly progress emails are sent by us from that address, and may be sent through Resend. So the content of your emails to us, and ours to you, passes through Cloudflare and Google, and may pass through Resend.

Google may process the contents of those emails outside Australia.

7. Hosting

This website is hosted by Cloudflare. Cloudflare receives the technical information any web server receives when you load a page, including your IP address.

8. Where your information is held

We are an Australian business, but the services we use to run this pre-order hold and process information outside Australia. As at {{PRIVACY_DATE}}:

• Stripe may transfer personal data globally as needed to provide its services, including to Stripe, LLC in the United States.
• Cloudflare says it processes this kind of log data on behalf of its customers in its data centres in the United States and Europe, for a limited period.
• Resend says that if you are outside the United States, it transfers the data, including personal data, to the United States and processes it there.
• Google hosts the mailbox that receives email sent to hello@eirlys.ai, and may process it outside Australia.

If you pre-order, your information will be processed outside Australia by these providers.

"Stored in Australia" on our other pages refers to where the Eirlys Audit product keeps your consignment records, and clause 16 of the Pre-order Terms makes that a term of your contract. It does not describe this pre-order website or the payment, which are handled as set out above.

9. When AI reads a document you upload

Once Eirlys Audit is delivered, you can upload a supplier document and have AI suggest values for the six items. Where that happens, the document may be processed by an AI provider. We will name that provider in the product privacy notice, which we publish before your delivery date.

10. Who else sees it

Nobody outside the providers named above. We do not sell your information, we do not share it with other businesses for marketing, and we do not add you to any mailing list other than the progress emails described in the Pre-order Terms.

Once Eirlys Audit is delivered, clause 17 of the Pre-order Terms also covers the supplier and consignment information you put into the product, which is business information rather than personal information.

11. How long we keep it

There are two different retention periods, and they are not the same thing.

Your order and payment records, which is what this notice covers, we keep for seven years after your subscription ends, for our accounting and tax records. Australian business record-keeping rules require at least five years, and we allow margin above that.

Your consignment records inside Eirlys Audit, once it is delivered, we keep for at least five years from the day the product is imported. That is the period set by section 8(11) of the Illegal Logging Prohibition Rules 2024. That five years is your obligation as the importer, and we keep the records so that you can meet it. Clause 16 of the Pre-order Terms also gives you 90 days to export them after your subscription ends.

Website statistics are held by Cloudflare under its own retention arrangements. We do not keep a separate copy.

12. Getting a copy, correcting it, or having it deleted

Email hello@eirlys.ai and tell us what you want.

If you ask us to delete information, we will tell you what we can delete and what we must keep. What we must keep is what our accounting and tax records require under section 11, plus the record of your payment and of your agreement to the terms.

A request to delete information does not cancel your order and does not trigger a refund. If you want your order cancelled and refunded as well, say so and we will do both.

13. Our position under the Privacy Act 1988

We are currently within the small business exemption in section 6D of the Privacy Act 1988, so the Australian Privacy Principles do not bind us as a matter of law. The exemption has exceptions, and it stops applying once a business grows past the turnover threshold or takes on one of those activities. We have not opted in under section 6EA.

We handle your information as described in this notice, and we will update this page if our position under the Act changes.

14. If something goes wrong with your information

If your information is lost, or accessed by someone who should not have it, we will tell you within 72 hours of becoming aware of it, and tell you what was affected. This is a term of your contract with us, in clause 18 of the Pre-order Terms.

15. Complaints

If you are unhappy with how we have handled your information, email hello@eirlys.ai first. If we cannot sort it out, you can contact the Office of the Australian Information Commissioner at oaic.gov.au.

Version {{PRIVACY_VERSION}} · {{PRIVACY_DATE}} · Eirlys Pty Ltd (registration pending) · ABN pending · Sydney, NSW, Australia · hello@eirlys.ai